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This phase is about getting everything in place so that you are ready for the start of the exams. This includes storing your question papers securely, preparing the exam rooms and training invigilators.
We ask you to submit forecast grades for all of your candidates. A forecast grade is the grade the teacher expects each candidate to achieve for each syllabus they are entered for. We use forecast grades:
Submit your forecast grades using one of the following methods:
See Part 4 of the Cambridge Handbook for more information.
View our factsheet and online tutorial for help with submitting forecast grades using CIE Direct.
So that you have all the materials you need to administer Cambridge exams we will send you a number of pre-exam despatches. They are:
Please do not worry if you do not receive materials for any late or amended entries in the main despatches; they will arrive at a later date. You can find out more about your pre-exam despatches in the Cambridge Handbook, including what to do if a despatch does not arrive or if you are missing any items.
Use the exam materials database to find out the following information for any exam where you need to provide additional exam materials or where we provide additional exam materials:
You can download the database from the ‘Extra guidance’ panel. Follow the instructions to search by syllabus and component code or syllabus and date.
When your question paper despatch arrives check that you have all the materials listed on the despatch note. If any of your question paper packets are damaged, open or missing you must let us know straight away. To do this complete and return the relevant form available from the right-hand side of this page.
Before the exams start we will send you question papers and other confidential materials. You must keep them stored unopened, in a secure place at all times. See Part 4 of the Cambridge Handbook for detailed guidance
You can also view our videos below.
VIDEO: The security of question papers is vitally important. View our Receiving and Storing Question Papers video for guidelines.
Receiving and storing question papers
VIDEO: You must store your confidential materials in a secure container and room. Watch our Secure Storage video to find out more.
Secure storage transcript
To give all candidates the same experience each room needs to be set up in exactly the same way.
For more information see Part 4 of the Cambridge Handbook.
You are responsible for conducting a training session with your invigilators before the exam, even if they are experienced.
You need to make sure that they:
There is a simple PowerPoint presentation which is accompanied by step by step training notes to help you run this training session. The training is interactive and includes information for less experienced invigilators. You can adapt the training to your invigilators, based on their experience. You can download the presentation and notes from the right-hand side of the page.